Maritime Documents

Maritime Documents
Ballast Declaration
Crew List
Alterations to the Crew List
Crew's Personal Effects List
Ship's Supplies or Pantry List
Passenger List
Legalization of Passenger List
Legalization of Mail Way Bill
Legalization of Maritime Sanitary Legalization of General Declaration

Maritime Documents

All ships bound for Ecuador have to bear the maritime traffic documents duly legalized in the Ecuadorian Consulate's jurisdiction of the port of origin, or the last port before arriving to Ecuador.

Four copies of all the documents are to be turned in at the Consulate in the forms provided by the General Direction of the Merchant Marine and Coasts, thoroughly signed by the ship owner or his representative.

Ballast Declaration

In order to legalize the declaration to go in ballast, the ship's owner or his representative will present a letter stating that he has not received cargo for any port in Ecuador and that the ship's landfall will stay in the same condition. It should include the name of the ship, the number of the trip and the name of the port of arrival in Ecuador. This may be presented in the company's own stationery.

The fee for this legalization is $15 dollars for each hundred tons or fractions of its gross registry.

Crew List

To legalize the Crew List, the captain or ship's owner will fill out the form called "Rol de Tripulación" with the names of everyone in the crew of the ship, their position, their citizenship and passport numbers. It should include as well the name of the ship, the number of the trip, and the port of arrival in Ecuador.

The fee for legalizing the Crew's List is $90 dollars.

Alterations To The Crew List

To legalize the alterations to the Crew List, the captain of the ship will submit the form called "Alteración a la lista de tripulantes" in which the variations in the crew's list are recorded. It should include as well the ship's name, the number of the trip, and the port of arrival in Ecuador.

The fee for this legalization is $30 dollars.

Crew's Personal Effects List

To legalize the Crew's personal effects list, the captain of the ship has to submit the form called "Declaración de efectos de la tripulación" in which the belongings of the crew are detailed. It should include as well the name of the ship, the number of the trip, and the port of arrival in Ecuador.

The fee for this legalization is $20 dollars.

Ship's Supplies Or Pantry List

To legalize the Ship's Supplies or Pantry List, the captain of the ship will submit the form called "Lista de rancho" with the description of the supplies, medicines, armament, and other items and parts necessary for the ship maintenance and the crew sustenance. It should include the name of the ship, the number of the trip, and the port of arrival in Ecuador.

The fee for this legalization is $50 dollars.

Passenger List

To legalize the Passenger List, the captain of the ship will submit the form called "Lista de pasajeros" with the list of the passengers with destination to Ecuadorian ports. It should include the name of the ship, the number of the trip, and the port of arrival in Ecuador.

The fee for this legalization is $10 dollars for each passenger on board.

Legalization of Passenger List

To legalize the list of passengers when there are no passengers in the ship to be declared, the captain of the ship will submit the Passenger List form stating that the ship is not transporting passengers with destination to any Ecuadorian ports. It should include as well the name of the ship, the number of the trip, and the port of arrival in Ecuador.

This transaction is free of cost.

Legalization of Mail Way Bill

To legalize the Mail Way Bill, the Shipping Agency will submit the form called "Guía de correos" with the Post Office certification of the mail received with destination to Ecuador, stating the origin and destination of the mail, the number of pieces and its weight. It should include as well the ship's name, the number of the trip, and the port of arrival in Ecuador.

There is no fee for this transaction.

Legalization of Maritime Sanitary Declaration

To legalize the Maritime Sanitary Declaration, the ship captain will submit the form called "Declaración marítima de sanidad" with the description of the health condition of the crew and the health incidents occurred during the trip. It should include the name of the ship, the number of the trip, and the port of arrival in Ecuador.

There is no fee for this transaction.

Legalization of General Declaration

To legalize the General Declaration, the captain or the shipping agent will submit the form called "Declaración general". This document states the name of the ship, its type, the nationality, the registry, the gross and net tonnage, the cargo description, the name of the captain, number of members of the crew and of passengers, and the itinerary of the ship.

There is no fee for this transaction.